The Document Controller plays a critical role in supporting the successful delivery of a major data centre project by ensuring that project information is accurately managed, controlled, and distributed throughout the project lifecycle.
Working closely with Design, Engineering, Construction, Commercial, Quality, and Commissioning teams, you will be responsible for maintaining the integrity of all project documentation, ensuring information is accessible, traceable, and compliant with project and client requirements.
This role is ideal for a highly organised professional who thrives in a fast-paced construction environment and enjoys working collaboratively across multidisciplinary teams to support project success.
Key Responsibilities
Document Control & Information Management
Manage project documentation within Common Data Environments (CDEs), including Autodesk Construction Cloud (ACC) and other document management platforms.
Ensure all project documentation is recorded, distributed, filed, and maintained in accordance with client requirements.
Perform quality checks on all documentation prior to submission, including document numbering, naming conventions, revision status, metadata, and completeness.
Maintain document registers, Master Deliverable Registers (MDRs), trackers, and project records to ensure information remains accurate and up to date.
Ensure project teams have access to the latest approved documentation and that superseded information is appropriately controlled and archived.
Workflow Management & Coordination
Manage document review, approval, and distribution workflows across the project.
Monitor outstanding reviews and approvals, proactively following up with relevant stakeholders to maintain project timelines.
Coordinate documentation between company, subcontractors, suppliers, consultants, client representatives, and project teams.
Prepare and issue transmittals while maintaining full document traceability and audit history.
Support document submission processes and ensure compliance with project-specific requirements.
Design, Construction & Commissioning Support
Manage and track design documentation, technical submittals, RFIs, drawings, specifications, and vendor documentation.
Support construction teams by ensuring timely distribution of approved project information.
Assist Quality and Commissioning teams with inspection records, testing documentation, turnover packages, and handover information.
Support the preparation and management of final project documentation and closeout records.
Ensure documentation requirements are met during commissioning, system turnover, and client handover phases.
Reporting & Compliance
Monitor documentation status and produce regular reports highlighting outstanding submissions, overdue reviews, and key project deliverables.
Ensure compliance with document control procedures, project quality requirements, and client standards.
Assist with project audits and document reviews when required.
Support continuous improvement initiatives within project controls and information management processes.
Promote best practice in document control across the project team.
About You
Essential Qualifications & Experience
Previous experience as a Document Controller within construction, engineering, infrastructure, data centre, or other technically complex project environments.
Strong understanding of document lifecycle management, revision control, metadata management, workflows, and document registers.
Experience using Autodesk Construction Cloud (ACC) or similar Common Data Environment platforms.
Experience managing technical documentation, engineering drawings, submittals, RFIs, supplier documentation, and project records.
Strong Microsoft Office skills, particularly Excel and document management systems.
Excellent organisational skills with exceptional attention to detail.
Ability to manage multiple priorities and maintain accuracy in a fast-paced project environment.
Strong communication and stakeholder management skills.
Ability to work independently while collaborating effectively with multidisciplinary project teams.
Full professional proficiency in English.
Desirable
Previous experience working on hyperscale or enterprise data centre projects.
Experience using Aconex, Asite, Viewpoint, or similar document management platforms.
Knowledge of project handover, commissioning, and quality documentation processes.
Understanding of Swedish construction project delivery and technical documentation requirements.
What We Offer
Competitive salary and benefits package
Career progression opportunities within a rapidly growing international business
Exposure to large-scale hyperscale and mission-critical projects
Professional development and training opportunities
Collaborative, diverse, and high-performance working environment
Opportunity to contribute to the successful delivery of world-class digital infrastructure
ewi is committed to equality in the workplace and is an equal opportunity employer. ewi is acting as an Employment Business in relation to this vacancy.
Project Document Controller
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