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The Document Controller plays a critical role in supporting the successful delivery of a major data centre project by ensuring that project information is accurately managed, controlled, and distributed throughout the project lifecycle.

Working closely with Design, Engineering, Construction, Commercial, Quality, and Commissioning teams, you will be responsible for maintaining the integrity of all project documentation, ensuring information is accessible, traceable, and compliant with project and client requirements.

This role is ideal for a highly organised professional who thrives in a fast-paced construction environment and enjoys working collaboratively across multidisciplinary teams to support project success.

Key ResponsibilitiesDocument Control & Information Management

Manage project documentation within Common Data Environments (CDEs), including Autodesk Construction Cloud (ACC) and other document management platforms.

Ensure all project documentation is recorded, distributed, filed, and maintained in accordance with client requirements.

Perform quality checks on all documentation prior to submission, including document numbering, naming conventions, revision status, metadata, and completeness.

Maintain document registers, Master Deliverable Registers (MDRs), trackers, and project records to ensure information remains accurate and up to date.

Ensure project teams have access to the latest approved documentation and that superseded information is appropriately controlled and archived.

Workflow Management & Coordination

Manage document review, approval, and distribution workflows across the project.

Monitor outstanding reviews and approvals, proactively following up with relevant stakeholders to maintain project timelines.

Coordinate documentation between company, subcontractors, suppliers, consultants, client representatives, and project teams.

Prepare and issue transmittals while maintaining full document traceability and audit history.

Support document submission processes and ensure compliance with project-specific requirements.

Design, Construction & Commissioning Support

Manage and track design documentation, technical submittals, RFIs, drawings, specifications, and vendor documentation.

Support construction teams by ensuring timely distribution of approved project information.

Assist Quality and Commissioning teams with inspection records, testing documentation, turnover packages, and handover information.

Support the preparation and management of final project documentation and closeout records.

Ensure documentation requirements are met during commissioning, system turnover, and client handover phases.

Reporting & Compliance

Monitor documentation status and produce regular reports highlighting outstanding submissions, overdue reviews, and key project deliverables.

Ensure compliance with document control procedures, project quality requirements, and client standards.

Assist with project audits and document reviews when required.

Support continuous improvement initiatives within project controls and information management processes.

Promote best practice in document control across the project team.

About YouEssential Qualifications & Experience

Previous experience as a Document Controller within construction, engineering, infrastructure, data centre, or other technically complex project environments.

Strong understanding of document lifecycle management, revision control, metadata management, workflows, and document registers.

Experience using Autodesk Construction Cloud (ACC) or similar Common Data Environment platforms.

Experience managing technical documentation, engineering drawings, submittals, RFIs, supplier documentation, and project records.

Strong Microsoft Office skills, particularly Excel and document management systems.

Excellent organisational skills with exceptional attention to detail.

Ability to manage multiple priorities and maintain accuracy in a fast-paced project environment.

Strong communication and stakeholder management skills.

Ability to work independently while collaborating effectively with multidisciplinary project teams.

Full professional proficiency in English.

Desirable

Previous experience working on hyperscale or enterprise data centre projects.

Experience using Aconex, Asite, Viewpoint, or similar document management platforms.

Knowledge of project handover, commissioning, and quality documentation processes.

Understanding of Swedish construction project delivery and technical documentation requirements.

What We Offer

Competitive salary and benefits package

Career progression opportunities within a rapidly growing international business

Exposure to large-scale hyperscale and mission-critical projects

Professional development and training opportunities

Collaborative, diverse, and high-performance working environment

Opportunity to contribute to the successful delivery of world-class digital infrastructure

ewi is committed to equality in the workplace and is an equal opportunity employer. ewi is acting as an Employment Business in relation to this vacancy.

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Document Controller - ProjectWise

Location: Riga, Latvia
Sector: Rail / Infrastructure
Project: Major international railway infrastructure programme
Start: ASAP / Mobilisation required
Contract Type: Project-based / Consultancy assignment

About the Role

We are seeking an experienced Document Controller with strong Bentley ProjectWise experience to support a major rail infrastructure programme in Latvia.

This role will be responsible for managing the flow of project documentation across multiple internal and external stakeholders, ensuring that all documents are accurately created, reviewed, stored, updated and distributed in line with project requirements.

The successful candidate will play a key role in maintaining an efficient document control process, supporting project teams, engineers, designers, contractors and client-side stakeholders throughout the delivery of a high-profile railway construction and supervision programme.

Key Responsibilities

Establish and maintain a structured document control process across the project.Organise, categorise and manage project documentation in line with project standards.Ensure effective version control, document naming conventions and filing procedures.Use Bentley ProjectWise for document storage, retrieval, collaboration and distribution.Support team members with ProjectWise processes and best practice.Review documents for accuracy, consistency and compliance with required standards.Coordinate with internal departments and external stakeholders to collect and compile documentation.Facilitate timely distribution of documents to relevant project parties.Maintain documentation records and ensure documents are easily retrievable.Conduct regular audits to ensure documentation is complete, accurate and up to date.Identify discrepancies and support corrective actions where required.Work closely with project teams, engineers, designers, contractors and client representatives.Ensure compliance with project-specific requirements, industry standards and applicable document control procedures.

Requirements

Proven experience as a Document Controller within an infrastructure, construction or engineering environment.Minimum 3 years' experience using Bentley ProjectWise.Minimum 3 years' experience using Microsoft Office.Previous experience in railway or construction projects would be highly desirable.Strong organisational and multitasking skills.Excellent attention to detail and commitment to documentation accuracy.Good understanding of document control processes, standards and best practice.Ability to work with multiple stakeholders across a complex project environment.Previous experience as an Office Manager or Document Controller would be suitable.Secondary-level diploma or vocational training, ideally in administration or secretarial studies.

Language Requirements

English: B1 level minimum.Latvian: C level required; native Latvian is preferred.

Additional Requirements

Strong knowledge of Microsoft Office.Strong working knowledge of Bentley ProjectWise.Eligibility to work in Latvia or ability to secure the necessary residency/work permit within required mobilisation timelines.

SEO:

Rail, Metro, HSR, High speed Rail, Document Control, ProjectWise, Rail Systems, Telecommunication, Telecom, ETCS, systems, E&M, Electrical, Europe, Latvia, Riga, Consultancy, Construction Supervision, Resident Engineer, JICA, ADB

ewi is an international consultancy focused on the search & selection of the Worlds leading engineering and construction professionals. We specialize in recruiting expats and local experts for major infrastructure and build projects across the globe.

For more information on any senior Rail & Metro jobs please contact Oliver Jones at ewi recruitment on o.jones(at)ewi-group.com

ewi is committed to equality in the workplace and is an equal opportunity employer. ewi is acting as an Employment Business in relation to this vacancy.

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