Document Controller / Project Assistant (T&D Contract)

Dresden
Contract
Grid & Transmission
Reference: DCWPTD_1749396705

Job Title: Document Controller / Project Assistant

Location: Germany, Dresden

Start Date: ASAP

Contract Length: 18 months (extension likely)

Job Overview:

The 'Document Manager(s)/ Project Assistant' supports the project manager & project engineer manager in the management of project documentation deliveries by the Maintaining a comprehensive document control and management system. The Position defines and implements a document control process based on based on the rules and guidelines of Grid Solutions and adapted to the contractual requirements of the project. The candidate owns and maintains the Project Master Document List, which is the authoritative tool for the process is. The role is the central point of contact for the customer for the contractual technical document transmission. The candidate works closely with all engineering teams, project managers and technical project managers, as well as Customer representatives and external partners, subcontractors and suppliers together.

Key Responsibilities:

  • Administration, systematization and archiving of documents in accordance with company policies
  • Ensuring up-to-dateness and accessibility of documents for the project team
  • Implementation and monitoring of processes for version control and document approval
  • Close cooperation with customers and partners to Tracking Documentation Requirements
  • Maintenance of the project's master document list
  • Preparation and transmission of documents to customers, as well as tracking feedback
  • Support of the construction site management in the Use of documents during the construction phase
  • training of end-users and functional Support of the project team
  • Creation of reports and statistics
  • Control of document data attributes, ensuring compliance with quality procedures, reporting and Resolution of non-conformities
  • Support in administrative tasks (correspondence, coordination of appointments, travel arrangements...)
  • Coordination of correspondence between Project team and customer incl. team and customer meetings
  • Collaboration in reporting
  • Tracking of contract documents
  • Translation of various contract documents from/in German and English
  • Follow-up of requests to the customer, and Suppliers with the following sub-work:
  • Handover of Scheduling
  • Assistance in ensuring the Meeting execution deadlines
  • Support in the creation of Risk assessments / preparation of supplements / etc.
  • General support in project management

Preferred Qualifications:

  • Commercial vocational training or studies of Advantage
  • Several years of professional experience in the project business
  • Good communication skills
  • Willingness to learn in order to familiarize yourself with the Group Tool MTA
  • Confident handling of Office applications (Outlook, Word, Excel, Teams)
  • German 'Independent Language Application' level (B2)
  • English 'Independent Language Application' level (B2)
  • Knowledge of dealing with Document Management Systems
  • Quality orientation, structured and Organized work

ewi is committed to equality in the workplace and is an equal opportunity employer. ewi is acting as an Employment Business in relation to this vacancy.

Negotiable

Dresden

Contract

Added 08/06/2025
Reference: DCWPTD_1749396705

Document Controller / Project Assistant (T&D Contract)

Dresden
Contract

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