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Scheduler

We are seeking an organised and proactive Scheduler to coordinate appointments, resources and workloads across a busy operational environment. This role is suited to someone who enjoys solving problems, managing competing priorities and ensuring that work is delivered efficiently and on time.

Working closely with customers, colleagues, contractors and operational teams, you will maintain accurate schedules and respond quickly to changes. You will need excellent communication skills, strong attention to detail and the confidence to make informed decisions in a fast-paced setting.

Key responsibilities Plan and manage daily schedules, appointments and work allocations. Coordinate staff, vehicles, equipment or contractors to meet operational requirements. Monitor progress throughout the day and rearrange bookings where necessary. Communicate schedule changes clearly to relevant customers and internal teams. Respond to queries, delays and urgent requests in a professional manner. Maintain accurate records and update scheduling systems promptly. Identify potential conflicts or capacity issues and escalate them appropriately. Produce routine reports and provide information to support operational planning. About you

You will have previous experience in scheduling, coordination, administration, logistics, customer service or a similar role. Experience of working with scheduling, workforce management or customer relationship systems would be advantageous, although full training may be provided for the right candidate.

You should be confident using standard office software, particularly email and spreadsheets, and be comfortable learning new systems. The ability to remain calm under pressure, prioritise effectively and maintain accuracy when handling a high volume of information is essential.

What we offer

This is an opportunity to join a supportive team where your organisation, communication and problem-solving skills will make a direct contribution to the smooth running of daily operations. You will receive appropriate training, ongoing support and opportunities to develop your career.

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Scheduler II

We are seeking an organised and proactive Scheduler II to coordinate people, resources and appointments across a busy operational environment. This role is suited to someone who can manage competing priorities, communicate confidently with a range of stakeholders and maintain accurate records while working to tight deadlines.

You will be responsible for creating and maintaining schedules, responding to changes and ensuring that planned activities are delivered efficiently. The successful candidate will use scheduling systems and business software to monitor workloads, identify potential conflicts and provide timely updates to colleagues, customers and service partners.

Key responsibilities Prepare, allocate and maintain daily and longer-term schedules in line with operational requirements. Coordinate appointments, workloads, staff availability, travel arrangements and other resources. Monitor changes, cancellations and delays, taking appropriate action to minimise disruption. Liaise with internal teams and external contacts to confirm arrangements and resolve scheduling issues. Maintain accurate records, update databases and produce regular reports on activity and performance. Identify recurring issues and recommend improvements to scheduling processes and service delivery. Follow relevant policies, procedures and confidentiality requirements at all times. About you

You will have previous experience in scheduling, coordination, planning, administration or a similar operational role. Strong organisational skills and attention to detail are essential, along with the ability to remain calm and effective when priorities change. You should be confident using Microsoft Office, scheduling platforms and other digital systems, with the ability to learn new tools quickly.

Excellent written and verbal communication skills are required, as is a collaborative approach to problem-solving. You will be comfortable working independently, making informed decisions and escalating issues appropriately. Experience of working in a customer-focused, technical or fast-paced environment would be advantageous.

This is an opportunity to develop your operational expertise within a supportive team. A competitive salary, relevant training and opportunities for professional development are available, together with a comprehensive benefits package.

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Overview

Our client who is a specialist electrical engineering consultancy, focused on data centres and high-voltage infrastructure projects

The Planner / Scheduler is responsible for developing, maintaining and controlling the schedules of MV/HV substation projects delivered by the client under EPC contracts. The role builds integrated programmes covering engineering, procurement, construction, testing and commissioning, and provides accurate, timely schedule information that allows Project Managers and the leadership team to plan resources, manage risk and meet contractual milestones.

Working closely with Project Managers, Design Engineering, Procurement, Site Management and the Bid team, the Planner / Scheduler monitors progress, analyses critical path and float, identifies delays early and supports the development of recovery plans. The role also supports tender-stage programmes, schedule-related change and delay analysis, and the continuous improvement of the organizations planning standards and tools

Key Responsibilities:

Schedule Development

Develop detailed, resource-loaded baseline schedules for EPC substation projects in line with contract requirements and milestones.Define the work breakdown structure (WBS), activity coding and logic in collaboration with project teams.Integrate engineering, procurement (including long-lead equipment such as power transformers and switchgear), construction, testing and commissioning activities.Incorporate client, grid-owner and outage constraints, permits, seasonal and weather windows into the programme.Prepare tender-stage programmes and method-based duration estimates to support the Bid team.

Progress Monitoring & Control

Update project schedules at agreed intervals with actual progress from site, engineering and procurement.Analyse critical and near-critical paths, float consumption and schedule performance.Identify delays, risks and trends early, and support Project Managers in developing mitigation and recovery plans.Maintain look-ahead programmes (e.g. 3-6 week) for site teams and coordinate with Site Managers and subcontractors.Track key milestones, interfaces and dependencies across multiple concurrent projects.

Reporting & Analysis

Produce clear weekly and monthly schedule reports, progress curves (S-curves) and dashboards for internal and client use.Support earned value analysis and progress measurement together with Project Controls and Finance.Prepare schedule narratives and contractual programme submissions in line with client requirements.Present schedule status, risks and forecasts at project and management review meetings.Provide resource histograms and forecasts to support company-wide resource planning.

Change, Delay & Risk Management

Assess the time impact of changes, variations and delay events, and prepare time impact analyses.Support the preparation of extension-of-time and change notifications in line with contract conditions.Maintain accurate schedule records and revision history to support claims and dispute avoidance.Contribute to project risk registers and schedule risk analysis (e.g. P50/P80 assessments).Ensure subcontractor and supplier schedules are reviewed, aligned and integrated into the master programme.

Planning Standards & Continuous Improvement

Develop and maintain planning procedures, templates, activity libraries and coding structures.Capture actual durations and productivity data from completed projects to improve future planning accuracy.Support the implementation and best use of planning software and tools across the organisation.Train and support Project Managers and site teams in planning principles and schedule updating.Travel to project sites in Norway and Finland as required for planning workshops and progress verification.

Required Qualifications and Competencies:

Bachelor's degree in Engineering (Electrical, Civil or Mechanical), Construction Management or a related field. Planning or project controls certification (e.g. AACE PSP, PMI-SP) is an advantageMinimum 5 years' experience as a planner or scheduler on engineering and construction projects.Experience planning MV/HV substation, power transmission, renewable energy or other energy infrastructure projects is highly desirable.Experience with EPC or design-and-build projects, integrating engineering, procurement and construction activities.Proven experience managing schedules for several concurrent projects.Exposure to delay analysis, change management and contractual programme requirements

Technical Skills:

Advanced proficiency in Primavera P6; experience with Microsoft Project is an advantage.Strong understanding of critical path method (CPM), resource loading, baselining and progress measurement.Knowledge of earned value management (EVM) and project controls principles.Advanced Microsoft Excel skills; experience with Power BI or similar reporting tools is a plus.Understanding of contract forms used in the Nordics and internationally (e.g. NS 8405/NS 8407, YSE 1998, FIDIC) in relation to time and programme.Familiarity with schedule risk analysis tools (e.g. Primavera Risk Analysis, Safran Risk) is an advantage.

Interpersonal & Communication Skills:

Excellent verbal and written communication in English (Portuguese is considered a plus).Must hold the right to work in the EU/EEA and be available for travel to Norway and Finland as required.Strong organizational and multitasking capabilities.Strong analytical thinking and attention to detail.Confident communicator, able to challenge assumptions and present schedule information clearly to all levels.Collaborative team player, working effectively with engineering, site and commercial teams

ewi is committed to equality in the workplace and is an equal opportunity employer. ewi is acting as an Employment Business in relation to this vacancy.

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Construction Scheduler

An experienced Construction Scheduler is required to support the successful planning and delivery of major construction projects. This role will involve developing, maintaining and reviewing detailed programmes, ensuring that work is sequenced effectively and key milestones are achieved safely, on time and within budget.

Working closely with project managers, site teams, subcontractors, consultants and other stakeholders, you will provide accurate schedule information and identify potential delays before they affect delivery. You will contribute to both short-term planning and longer-term programme development, helping project teams make informed decisions throughout the construction lifecycle.

Key responsibilities Prepare, develop and maintain detailed construction programmes using recognised planning software. Coordinate programme updates with project managers, engineers, commercial teams and site personnel. Monitor progress against baseline schedules and investigate variances, delays and changes. Produce progress reports, look-ahead schedules, dashboards and recovery plans as required. Analyse project risks, dependencies, resources and constraints, providing practical recommendations. Support planning workshops, progress meetings and programme reviews with internal and external stakeholders. Assess the impact of design changes, variations and unforeseen site conditions on project completion dates. Maintain accurate records and ensure programme information is communicated clearly and consistently. About you

You will have proven experience in a planning or scheduling role within the construction, engineering, infrastructure or related sectors. A strong understanding of construction methodologies, project controls and critical path analysis is essential, together with the ability to interpret technical information and translate it into realistic, deliverable programmes.

You should be confident using planning tools such as Primavera P6, Asta Powerproject or Microsoft Project, and be comfortable working with spreadsheets and reporting systems. Strong communication, analytical and organisational skills are required, along with the ability to manage competing priorities and build effective relationships at all levels.

A relevant qualification in construction, engineering, project management or a related discipline would be advantageous. This opportunity offers the chance to contribute to complex projects within a collaborative and professionally focused environment.

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Construction Scheduler

We are seeking an experienced Construction Scheduler to support the successful planning and delivery of complex construction projects. Working closely with project managers, site teams, contractors and commercial colleagues, you will develop reliable programmes, monitor progress and help ensure work is completed safely, efficiently and to agreed deadlines.

Key responsibilities Develop, maintain and update detailed construction schedules using recognised planning software. Work with project teams and supply chain partners to establish realistic activity durations, dependencies and resource requirements. Monitor progress against approved programmes and identify potential delays, critical path changes and emerging risks. Prepare regular progress reports, look-ahead programmes and schedule updates for project reviews. Assist with recovery planning and recommend practical mitigation measures where programmes are at risk. Coordinate information from design, procurement, construction and commissioning teams to maintain an integrated programme. Attend planning meetings, site reviews and progress workshops, recording actions and following up on agreed commitments. Support change control by assessing the programme impact of variations, delays and revised methodologies. Maintain accurate records and ensure schedules reflect current site conditions and approved changes. About you

You will have proven experience in a planning or scheduling role within the construction, engineering, infrastructure or property sector. You should be confident interpreting drawings, specifications and project information, with a strong understanding of construction sequencing, dependencies and critical path analysis.

Experience using Primavera P6, Asta Powerproject, Microsoft Project or similar planning software is required. You will need strong analytical and organisational skills, excellent attention to detail and the ability to communicate clearly with people at all levels. The role requires a collaborative approach, sound commercial awareness and the confidence to challenge assumptions constructively.

What is offered

This is an excellent opportunity to contribute to high-profile projects while developing your career within a professional and supportive environment. You will receive a competitive salary, benefits package and opportunities for ongoing learning and professional development.

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Rail Construction Scheduler (Civil Works) - Philippines

EWI is supporting the recruitment of an experienced Construction Scheduler specialising in Civil Works for a major international rail infrastructure programme.

Working as part of an international consultancy team, the successful candidate will be responsible for the planning, monitoring and reporting of civil works programmes across the tender, construction and project delivery stages. The role will involve close coordination with the end client, contractors, road and rail authorities, third-party developers and the project's E&M scheduling team.

The Role

This is a senior project controls position requiring strong experience in the review, assessment and management of complex construction schedules.

The Construction Scheduler will assess baseline and updated contractor programmes, monitor delivery against key milestones and identify the impact of variations, delays, third-party interfaces and concurrent works. The position will also support the evaluation of recovery programmes, extension-of-time claims and progress achieved for interim and final payment certification.

Key Responsibilities

Review civil works construction schedules, programme management procedures and progress-reporting requirements.Review and amend project schedules following revisions to detailed designs, drawings or technical specifications.Participate in planning meetings with the end client, road traffic authorities, railway stakeholders and developers responsible for affected third-party projects.Review tender documentation to ensure compatibility with the overall civil works programme.Support responses to tenderers' technical questions relating to scheduling, programme management and progress reporting.Evaluate tenderers' proposed programmes against the employer's scheduling requirements.Review contractors' baseline and updated schedules for compliance with contractual requirements and the DCMA 14-Point Schedule Assessment Criteria.Monitor progress against contractual completion dates and interim project milestones.Review contractors' monthly progress reports and verify reported progress against approved schedules.Support the verification of completed works for interim and final payment certification.Assess the programme impact of contract variations and changes instructed by the client or requested by contractors.Review contractors' delay-mitigation and recovery programmes.Analyse extension-of-time claims and assess the validity of requested changes to completion dates or interim milestones.Support the evaluation of additional-cost claims connected with extensions of time.Coordinate civil works programmes with E&M schedules and third-party projects.Attend site progress meetings and high-level Civil and E&M interface meetings.Periodically update the Project Master Implementation Programme and Project Estimation Schedule.Monitor and update bid preparation, tender and implementation programmes.Contribute scheduling and progress information to the project's monthly reporting process.Work in accordance with the project's electronic document-management, quality-management and assurance procedures.

Requirements

A degree in Civil Engineering, Construction Management, Project Management or a related discipline.Extensive experience in construction planning and scheduling on major civil infrastructure projects.Previous experience working on rail, metro, railway, transport or other complex multidisciplinary infrastructure programmes.Strong knowledge of baseline programme reviews, critical-path analysis, schedule updates, progress measurement and recovery planning.Hands-on experience evaluating contractor schedules and programme submissions.Strong knowledge of the DCMA 14-Point Schedule Assessment Criteria.Experience analysing delays, contract variations and extension-of-time claims.A good understanding of interfaces between civil works, E&M systems, road traffic arrangements and third-party developments.Proficiency with recognised planning software such as Primavera P6.Previous experience working for an international engineering consultancy or on behalf of an end client would be highly advantageous.Strong communication and stakeholder-management skills within a multicultural project environment.

The Opportunity

This is an excellent opportunity to join a major international rail programme and take a central role in controlling the delivery of complex civil works contracts.

The successful candidate will work alongside an experienced international team and contribute directly to programme assurance, contractor performance, delay assessment and the successful coordination of civil, E&M and third-party works.

Package

The package is expected to be circa $11,000 per month tax free ($8,000 salary & $3,000 allowances)

Key Words / SEO

Rail, Metro, Civil, Construction Scheduler, Planner, Primavera P6, Design Review, Construction supervision, Structures, Stations, Substations, Bridge, Viaduct, Station, Elevated, bridge, Tunnel, Underground, Track, Station, Design Management, Consultant, Consultancy, Donor, WB, EU, FIDIC, South East Asia, Philippines

Closing Statement

ewi is an international consultancy focused on the search & selection of the Worlds leading engineering and construction professionals. We specialize in recruiting expats and local experts for major infrastructure and build projects across the globe.

For more information on any senior opportunities jobs please contact Oliver Jones at ewi recruitment on o.jones(at)ewi-group.com

ewi is committed to equality in the workplace and is an equal opportunity employer. ewi is acting as an Employment Business in relation to this vacancy.

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We are seeking an organised and proactive Scheduler 2 to coordinate the efficient allocation of people, resources and activities across a busy operational environment. You will be responsible for preparing, maintaining and updating schedules, ensuring that work is planned accurately and delivered in line with agreed priorities, service requirements and timescales. The role requires excellent attention to detail, sound judgement and the ability to manage changing demands while maintaining a high standard of customer service.

Your duties will include reviewing work requests, assessing availability and assigning appropriate resources; arranging appointments, visits or planned activities; monitoring progress and identifying potential delays or conflicts; and making timely adjustments to schedules when circumstances change. You will maintain accurate records, produce routine reports and provide clear updates to colleagues, customers and other relevant contacts. You will also investigate scheduling issues, escalate risks where necessary and work collaboratively with operational teams to improve efficiency and minimise disruption. A key part of the role will be ensuring that information is recorded consistently and that agreed procedures, performance measures and quality standards are followed.

Applicants should have previous experience in scheduling, coordination, administration or a similar role, ideally within a fast-paced service or operational setting. You will be confident using computerised scheduling systems, spreadsheets and standard office software, with the ability to learn new systems quickly. Strong communication and organisational skills are essential, together with the ability to prioritise competing tasks, work accurately under pressure and remain calm when plans change. You should be comfortable working independently while also contributing positively to a wider team. A practical, problem-solving approach and a commitment to delivering reliable, professional service are highly valued.

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We are seeking a detail-oriented Scheduler I to support the efficient planning and coordination of daily activities, appointments, resources, and workloads. In this role, you will maintain accurate schedules, coordinate changes, and help ensure that work is assigned and completed in line with operational priorities. You will communicate with internal teams, customers, vendors, or service personnel as required, providing clear information and timely updates while maintaining a professional and helpful approach.

Key responsibilities include creating and adjusting schedules, confirming appointments or assignments, monitoring progress, and responding to scheduling conflicts or last-minute changes. You will enter and update information in scheduling and record-keeping systems, verify data for accuracy, and prepare routine reports or status updates. The role may also involve coordinating travel, deliveries, meetings, field visits, staffing coverage, or equipment availability, depending on business needs. You will escalate issues that may affect service levels, deadlines, or resource availability and work with relevant teams to identify practical solutions.

The successful candidate will have strong organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Previous experience in scheduling, administration, coordination, customer service, logistics, or a related area is beneficial. You should be comfortable using email, calendars, spreadsheets, databases, and other workplace systems, with the ability to learn new tools quickly. Clear written and verbal communication, sound judgement, reliability, and a collaborative working style are essential. The ability to remain calm under pressure, protect confidential information, and follow established procedures will support success in this position.

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We are seeking an experienced Construction Scheduler (Commercial) to support the successful planning and delivery of commercial construction projects. Working closely with project managers, site teams, subcontractors, consultants and clients, you will develop and maintain detailed construction programmes that reflect project scope, sequencing, resources, milestones and contractual obligations. This is an excellent opportunity for a proactive scheduling professional who can bring structure, accuracy and commercial awareness to complex projects.

Your responsibilities will include preparing baseline programmes, short-term look-ahead schedules and progress updates; coordinating information from design, procurement and construction teams; monitoring critical path activities, dependencies, float and potential delays; and identifying schedule risks before they affect delivery. You will collect and validate progress data, analyse variances against approved programmes, prepare recovery and mitigation plans, and contribute to extension-of-time assessments, delay analysis and contractual reporting where required. You will also facilitate planning meetings, issue clear programme reports and ensure that schedule information is communicated effectively to all project stakeholders.

To succeed in this role, you will have proven experience scheduling commercial construction projects, ideally across major building, fit-out, infrastructure or mixed-use developments. You will be confident using industry-standard planning software such as Primavera P6 or Microsoft Project, with strong skills in programme logic, critical path analysis, resource planning and progress measurement. A sound understanding of construction methods, procurement processes, contract administration and health and safety requirements is highly desirable. Strong analytical, organisational and communication skills are essential, along with the ability to manage competing priorities, challenge inaccurate information constructively and work collaboratively in a fast-paced environment. Relevant qualifications in construction management, engineering, project controls or a related discipline will be advantageous.

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We are seeking an organised and detail-oriented Project Scheduler to support the effective planning, coordination and delivery of projects from initiation through to completion. Working closely with project managers, team leads, contractors and other stakeholders, you will develop and maintain schedules that provide clear visibility of milestones, dependencies, resources and critical deadlines. You will help ensure that project activities are sequenced logically and delivered in line with agreed timeframes, budgets and quality standards.

Your responsibilities will include preparing and updating integrated project schedules using appropriate planning tools; tracking progress against baseline plans; identifying delays, risks, resource constraints and schedule conflicts; and communicating any impacts to the relevant stakeholders. You will coordinate regular schedule reviews, produce progress reports and dashboards, maintain accurate records, and support the preparation of forecasts and recovery plans where required. You will also assist with coordinating meetings, recording actions and ensuring that schedule-related information is shared promptly across project teams. Where necessary, you will work with procurement, construction, engineering, operations or delivery teams to confirm activity durations, dependencies and resource requirements.

The successful candidate will have proven experience in project scheduling, planning or project controls, ideally within a complex or deadline-driven environment. You should be confident working with scheduling and reporting software, with strong skills in data analysis, documentation and Microsoft Office applications. An understanding of project management principles, critical path analysis, change control and risk management will be highly valued. Excellent communication and stakeholder management skills are essential, along with the ability to prioritise competing demands, challenge assumptions constructively and work independently. We are looking for someone who is methodical, proactive and committed to maintaining accurate, reliable information that supports informed project decisions.

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