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The PM Backoffice is, next to the PM, the central contact person for the involved Project parties. The PM Back Office is involved since the Project is handed over from the Sales Dep. until it is handed over to the Service Dep.

Key accountabilities

Supports to the Project Manager and team in managing site rentals and services.Is responsible for the administrative organization around the Project, including, tracking of open tasks and preparation of requests to trigger Project-related Purchase OrdersTakes care of the Project-related communication with Suppliers and represents the first point of contact for Site personnel.Plays the role of interface with Project PM, Project CPM and the companyAdministration

Tasks

During preparation phase:

Creation and distribution of the Site MapSetting up of the construction site (site services - security, sanitary, waste, containers, internet connection, communications, team devises etc.), includingCreating and Preparing Requisition NotesCreating and Preparing Purchase OrderContacting Service Providers, SuppliersSearch for new SuppliersEvaluation and comparison of quotationsCreation of the project's contacts list including all involved the company team members, customer contacts, suppliersPrepare 'demande agrément': request documents and store into the sharepointOrder: chemical container + shelf + dangerous waste + waste container (with support of HSE)Order the construction/signs panels / site map (but must be prepared by Site Team)

During construction phase:

Update the project organization chartCreation of vendor, supplier, service provider accounts within the company systems (only in case the Sourcing or Procurement departments have not taken care of)Keep Project Purchase Requisition Purchase Order trackers updatedMonitoring PO capacity and manage subsequent increase if neededFollow-up of Site expense in coordination with the Commercial Project Manager

During Handover phase:

Accompany the handover process "HO PM to Service" by collecting, sorting, complete and sending the needed documentsCollection of documents needed for CE-conformity

Experience and qualification

At least 3 years of professional experience in office organization, supply chain and/or procurementExperience in working within the wind industry, similar sectors (e.g. renewable energies, OEM) or construction environments is considered a plusProficient in written and spoken French and English (at least B2 is required)Strong computer skills, MS-OfficeSAP knowledge is considered a plus

Other Skills

Excellent communication skills combined with intercultural competenceQuick comprehension of complex tasks and ability of prioritizingStrong organisational skillsAssertivenessTeam player with strong interpersonal skillsSelf-goal and customer-oriented person with entrepreneurial thinkingEffectivenessProblem solving and expediting approachAble to use independent judgment in carrying out routine responsibilities, working with minimum supervisionProactiveness in handling new topicsFlexibilityAvailability to travel in Country and abroad.

ewi is committed to equality in the workplace and is an equal opportunity employer. ewi is acting as an Employment Business in relation to this vacancy.

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The PM Backoffice is, next to the PM, the central contact person for the involved Project parties. The PM Back Office is involved since the Project is handed over from the Sales Dep. until it is handed over to the Service Dep.

Key accountabilities

Supports to the Project Manager and team in managing site rentals and services.Is responsible for the administrative organization around the Project, including, tracking of open tasks and preparation of requests to trigger Project-related Purchase OrdersTakes care of the Project-related communication with Suppliers and represents the first point of contact for Site personnel.Plays the role of interface with Project PM, Project CPM and the companyAdministration

Tasks

During preparation phase:

Creation and distribution of the Site MapSetting up of the construction site (site services - security, sanitary, waste, containers, internet connection, communications, team devises etc.), includingCreating and Preparing Requisition NotesCreating and Preparing Purchase OrderContacting Service Providers, SuppliersSearch for new SuppliersEvaluation and comparison of quotationsCreation of the project's contacts list including all involved the company team members, customer contacts, suppliersPrepare 'demande agrément': request documents and store into the sharepointOrder: chemical container + shelf + dangerous waste + waste container (with support of HSE)Order the construction/signs panels / site map (but must be prepared by Site Team)

During construction phase:

Update the project organization chartCreation of vendor, supplier, service provider accounts within the company systems (only in case the Sourcing or Procurement departments have not taken care of)Keep Project Purchase Requisition Purchase Order trackers updatedMonitoring PO capacity and manage subsequent increase if neededFollow-up of Site expense in coordination with the Commercial Project Manager

During Handover phase:

Accompany the handover process "HO PM to Service" by collecting, sorting, complete and sending the needed documentsCollection of documents needed for CE-conformity

Experience and qualification

At least 3 years of professional experience in office organization, supply chain and/or procurementExperience in working within the wind industry, similar sectors (e.g. renewable energies, OEM) or construction environments is considered a plusProficient in written and spoken French and English (at least B2 is required)Strong computer skills, MS-OfficeSAP knowledge is considered a plus

Other Skills

Excellent communication skills combined with intercultural competenceQuick comprehension of complex tasks and ability of prioritizingStrong organisational skillsAssertivenessTeam player with strong interpersonal skillsSelf-goal and customer-oriented person with entrepreneurial thinkingEffectivenessProblem solving and expediting approachAble to use independent judgment in carrying out routine responsibilities, working with minimum supervisionProactiveness in handling new topicsFlexibilityAvailability to travel in Country and abroad.

ewi is committed to equality in the workplace and is an equal opportunity employer. ewi is acting as an Employment Business in relation to this vacancy.

Read less