Key Accountabilities

· Provide support to Site Construction Manager and team.

· Address all site based administrative and transactional tasks.

· Provide training and support for client new employees as required.

· Support visitors and new starters.

· Attend the Site Administrator meetings.

· Provide reports/meeting minutes as required.

· Support Management and fellow team members as required.

Staff:

· Strong relationship with Site Construction Manager

· Strong relationship with Site team, client representative, senior manager.

· Strong relationship with project manager and assistant project manager.

Administration:

· Prepare outgoing mail and freight. Record information of incoming stock items, including checking quantities, recording locations, filing.

· Set-up vendors and negotiate rates.

· Organise accommodation, travel arrangements, site vehicle for site team.

· Raise, maintain and reconcile site-based Purchase Orders along with Purchase Order register.

· Reconcile expenses, including corporate credit cards and maintain corporate card expense register.

· Organize annual training for client Site based employees.

· Accurately capture / minute for all site-based meetings.

· Support Site Construction Manager, QSE Professional and QSE Administrator to ensure all reports are prepared in an accurate and timely manner.

· Arrange all Emergency equipment required for Site. First aid kits, emergency response team PPE, radios etc.

· Provide support to the Construction Manager as required.

· Support Site Construction Manager, QSE Professional and QSE Administrator to ensure compliance of WHSMP, ERP & CEMP documentation is maintained.

· Support Site Construction Manager, QSE Professional and QSE Administrator to ensure all Site Based registers are maintained and accurate.

· Raise, maintain and reconcile Site based Purchase Orders for Non-Conformance Reports.

Critical Personality Attributes:

· Initiative.

· Self-motivated; self organised.

· Team / group orientated.

· Energetic and enthusiastic.

· Objective.