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Job Title: Document Controller / Project Assistant

Location: Germany, Dresden

Start Date: ASAP

Contract Length: 18 months (extension likely)

Job Overview:

The 'Document Manager(s)/ Project Assistant' supports the project manager & project engineer manager in the management of project documentation deliveries by the Maintaining a comprehensive document control and management system. The Position defines and implements a document control process based on based on the rules and guidelines of Grid Solutions and adapted to the contractual requirements of the project. The candidate owns and maintains the Project Master Document List, which is the authoritative tool for the process is. The role is the central point of contact for the customer for the contractual technical document transmission. The candidate works closely with all engineering teams, project managers and technical project managers, as well as Customer representatives and external partners, subcontractors and suppliers together.

Key Responsibilities:

Administration, systematization and archiving of documents in accordance with company policiesEnsuring up-to-dateness and accessibility of documents for the project teamImplementation and monitoring of processes for version control and document approvalClose cooperation with customers and partners to Tracking Documentation RequirementsMaintenance of the project's master document listPreparation and transmission of documents to customers, as well as tracking feedbackSupport of the construction site management in the Use of documents during the construction phasetraining of end-users and functional Support of the project teamCreation of reports and statisticsControl of document data attributes, ensuring compliance with quality procedures, reporting and Resolution of non-conformitiesSupport in administrative tasks (correspondence, coordination of appointments, travel arrangements...)Coordination of correspondence between Project team and customer incl. team and customer meetingsCollaboration in reportingTracking of contract documentsTranslation of various contract documents from/in German and EnglishFollow-up of requests to the customer, and Suppliers with the following sub-work:Handover of SchedulingAssistance in ensuring the Meeting execution deadlinesSupport in the creation of Risk assessments / preparation of supplements / etc.General support in project management

Preferred Qualifications:

Commercial vocational training or studies of AdvantageSeveral years of professional experience in the project businessGood communication skillsWillingness to learn in order to familiarize yourself with the Group Tool MTAConfident handling of Office applications (Outlook, Word, Excel, Teams)German 'Independent Language Application' level (B2)English 'Independent Language Application' level (B2)Knowledge of dealing with Document Management SystemsQuality orientation, structured and Organized work

ewi is committed to equality in the workplace and is an equal opportunity employer. ewi is acting as an Employment Business in relation to this vacancy.

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